Forms

This area provides access to both Internal and External forms related to the UNT System. The forms may be sorted for Internal or External users via the dropdown menu below and may also be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Contracted Workforce Forms

Contracted Workforce procurements are typically in four categories:  Temporary workers supplied by staffing companies, Independent contractors, Consultants and Contracted Services to be performed by the vendor.  Use the appropriate form and attach it electronically to the requisition. 

PDF icon Contracted Workforce Form A (Over $10,000), PDF icon Contracted Workforce Form A (Under $10,000)
Controlled Item Code

Controlled Item Code (CIC) Form - UNT, UNTD, UNTS - Use this form to notify the property services team that an asset needs to be created when purchased with a Purchasing Card.

Departmental Request to Cancel a Check

The purpose of this Departmental Request to Cancel a Check form is to request for a paycheck to be stopped in order to avoid overpayment to an employee.

Please complete the following:

  1. Inform the employee that their payment will be delayed or cancelled.
  2. Inform the employee that their payment will be corrected and released only when the required processing has been completed and the job records have been updated.
Disability Self-Identification - Voluntary

The UNT System seeks, hires and provides equal opportunity to qualified people with disabilities. Voluntary submission of this form helps us measure how well we are doing. All information is private.

PDF icon Voluntary Self-Identification of Disability - English, PDF icon Voluntary Self-Identification of Disability - Spanish
Dual or Outside Employment Request

Faculty and staff at UNT, UNT Dallas and UNT System must request approval prior to starting employment with non-UNTS entities and must disclose existing outside or dual employment.

PDF icon Dual or Outside Employment Request
Electronic Funds Transfer Forms

Employee and Supplier Electronic Funds Transfer Forms

File Employee Electronic Funds Transfer Form, File Supplier Electronic Funds Transfer Form
Employee Assistance Program (EAP) Information

Employee Assistance Program (EAP) provides free, confidential counseling for faculty and staff. The EAP program also provides a SafeRide service. This flyer explains the service.

PDF icon EAP Overview, PDF icon EAP SafeRide flyer
Employee Payroll Direct Deposit Agreement Form

Employees should use this form to request direct deposit of payroll payments into the financial institution of their choice. It is the employee’s responsibility to provide accurate routing and account number information. If in doubt, the employee should contact their financial institution to ensure accuracy prior to submitting this form. Print clearly and legibly to prevent errors. Please submit this completed form to our secure Fax at 940.369.5976. Employees also have the option to mail or hand deliver the form to BSC UNT System, Attn: Payroll Dept., 1112 Dallas Drive, Suite 4000, Denton, Texas 76205. *** DO NOT EMAIL THIS FORM ***

Important Note: The effective date of this change will depend on receipt of the form and the payroll processing schedule.

PDF icon Employee Payroll Direct Deposit Agreement Form
Employment Consent for Minors

A parent or guardian must consent to the employment of minors who work at UNT System locations. Minors on campus; UNTHSC.

PDF icon Employment Consent for Minors
Encumbrance Inquiry

Encumbrance Inquiry Form

When a requisition is budget checked, the funds are pre encumbered. When the purchase order is dispatched, the pre encumbrance is released and the funds are actually encumbered.  When a payment is made, the funds are then expensed reducing the PO's encumbrance.  In COGNOS, you can watch the funds move through the stages.  If you have a question about an encumbrance on your COGNOS report, use this form to send an e-mail to the purchasing team.  Be sure to include the requisition #, purchase order #, and/or voucher # which can be found on the COGNOS report.

A copy of this request will also be sent to your DeptID Holder.

ePAR Inquiry

Have a question regarding an ePAR? Submit the ePAR Inquiry form for inquiries about Electronic Payroll Action Requests.

eShipGlobal Request Form

eShipGlobal Request Form

The employee named below as "User" and his/her immediate supervisor, wish to establish an eShipGlobal account for onlne shipping of parcels, and as such certifiy the following to be true:

  • User will use eShipGlobal for official business purposes only.
  • User will only furnish a Purchasing Card as the means for payment and will not utilize a Purchase Order.
  • User understands that eShipGlobal does not have a means of encumbering funds or determining funds availability, and that User and Supervisor bear full responsibility to ensure that the specified account has sufficient funds to complete the transaction.
  • User understands that deliberate misuse of eShipGlobal may result in revocation of User's access to eShipGlobal, and possibly other disciplinary action as deemed appropriate.
  • User and Supervisor acknowledge that Policy and Texas State Law forbid the sharing of passwords, and agree to request separate accounts for each individual who may need use of eShipGlobal's services.
Exception Request

Personal Computer and Tablet Purchase Exception Form
Completed Exception Request Forms must be attached to the purchase requisition and submitted to the BSC.

Faculty and Staff Benefits Guides - UNT Only

These guides list benefits, timelines and important dates for enrolling in valuable insurance and retirement options for employees at UNT in Denton.

PDF icon Benefits Guide for Faculty and Staff - UNT Only, PDF icon Benefits Checklist and Timeline for Faculty and Staff - UNT Only
Family Medical Leave Act Requests and Guides

UNT System Human Resources uses FMLASource® to administer requests and claims for these important and valuable employee benefits:

  • Family and Medical Leave Act (FMLA)
  • Parental Leave
  • State of Texas Sick Leave Pool access and donations. (Texas Government Code, Sec. 661.207.)

 Contact FMLASource:

  • Online and by smartphone app, 24 hours every day at www.fmlasource.com
  • By phone, 7:30 a.m. to 9 p.m., every day, 1-844-837-9301
  • By FAX, 877-309-0218

 Learn more about FMLA and find a step-by-step guide for using FMLASource.

PDF icon FMLA Employee Guide (English), PDF icon FMLA Employee Guide (Spanish)