Leave Explained

Faculty and staff who are retirement eligible also are eligible for leave programs. Time away from the workplace must be approved by the immediate supervisor, and may require additional approval by other administrators.

Leave is governed by state law and by regulations approved by the UNT System Board of Regents, by the UNT System Administration, UNT System Human Resources, campus presidents and executive leadership at each location.

Check with your supervisor before planning to be away from the workplace. An unauthorized absence may affect pay.

Faculty and Staff Leave

The most commonly used leave types may be requested and/or recorded by contacting department supervisors. Common types of leave are sick, emergency leave for a funeral or bereavement, military, jury and witness duty. Family and Medical Leave Act (including maternity and paternity leave) and vacation. A supervisor’s approval is required prior to most leave requests. Leave is recorded by the department timekeeper and managed by Business Support Services, 1-855-868-4357. Faculty leave is managed by the Office of the Provost at each campus.

Leave may be offered for service dog assistance training, fitness programs, voting, foster parent activities, disaster assistance training and participation, and blood, organ and bone marrow donation. Leave for these reasons is managed by department supervisors at the employee's workplace location.

Military Leave

The System supports employees who serve in state or federal military units and provides employment protections, rights and benefits to those employees who serve our country. 

Find policies, contact Campus Human Resources departments at each location:

  • UNT - Policy 05.049, UNT Campus Human Resources, 940-565-2281
  • UNTHSC - Policy 05.609, Campus Human Resources, 817-735-2690
  • UNT Dallas and its College of Law - Policy 5.017.7, Campus Human Resources, 972-338-1410
  • UNT System Administration - Policies 03.607 and 03.608, Campus Human Resources, 972-338-1410

Employees with military obligations may also contact a Benefits Coordinator or call the Records Center, 1-855-878-7650, Option 2, from 8 a.m. to 5 p.m. Monday through Friday, for assistance.


Inclement Weather

Location closures due to inclement weather or emergency situations are announced by each campus president or senior executive and are recorded by department timekeepers. Subscribe to Eagle Alert at UNT and Red Alert at UNTHSC to be automatically notified when emergency or weather situations occur. UNT also has the free, downloadable Mean Green Ready app for weather and other emergency notifications.

Flexible Scheduling

UNT in Denton has a flexible scheduling policy. This policy does not affect leave benefits, but may be of interest to staff seeking to maximize productivity. Note that this is for only UNT employees.

UNT Dallas has an optional condensed work week program during summer months; learn more.

Policies and Regulations

Employees with questions about leave should carefully review the policy that affects their circumstances and their location. Faculty members should contact their department leader, dean or provost regarding leave related to academic pursuits. Find policies:

Additional information may be found in these regulations: