Sick leave accrual occurs monthly beginning on the first day of employment and ending on the final day of employment. Full time employees accrue eight (8) hours per month or a fraction of a month of paid employment. Part-time employees with 50 percent or greater FTE accrue a portion of a sick leave hour according to the number of hours worked. Sick leave is separate from Vacation leave.
Faculty and regular staff may use sick leave for these purposes:
When sick leave is exhausted, faculty and staff may use vacation or compensatory time for the policy-defined purposes of sick leave. If circumstances warrant, employees may access the Sick Leave Pool, unused time donated by employees:
Vacation time may be added to sick leave hours. When vacation accrual exceeds the maximum allowed fiscal year accrual (referred to as lapsed vacation hours), it will be credited to an employee’s sick leave in the following fiscal year. Find a chart of vacation accrual limits for full time, benefits eligible employees.
Employees who leave employment will not be paid for unused sick leave. They may donate unused sick leave to the Sick Leave Pool. (An exception: some sick leave may be paid to the estate of those who die while employed.) Find the sick leave donation form. If you are interested in donating sick leave to a specific co-worker, contact a Benefits Coordinator, 1-855-878=7650, Option 2, from 8 a.m. to 5 p.m., weekdays.
Employees who join a UNT System component from another state agency or higher education institution may transfer sick leave to their new position, if there is no break in service. Similarly, employees who leave a component to work at another State of Texas agency may transfer sick leave to the new position if there is no break in service. Contact the hiring manager at the new position to manage sick leave transfer.
If there is a break in service, employees may be eligible to have sick leave restored if they have worked for another State of Texas agency within the past 12 (twelve) months. To learn more, contact a Human Resources Benefits Coordinator.
When a faculty member must miss classes because of illness, he or she should notify the appropriate academic administrator to designate a substitute or cancel class.
According to Texas Government Code (Chapter 661.203), faculty members at institutions of higher education must submit forms for all sick leave even though no classes were missed, if the absence occurred during the normal workday for regular employees.