Institutional Controllers/Accounting

 

The information contained on this site will be reviewed and updated on a periodic basis.
Please refer back to this site for the latest up-to-date information. 

Need to Know: FY 2018 Year-End Deadlines  

Helpful Tips for Closing Out FY 2018:

  • Review and cancel department requisitions that will not be approved and forwarded to Procurement Services by 8/22/18.
  • Ensure Budget Date is changed to 9/1/2018 on all FY19 requisitions before submission.
  • Respond to outstanding payment approval emails received as quickly as possible.
  • Forward any outstanding invoices to invoices@untsystem.edu immediately.
  • Complete and submit travel vouchers for FY18 travel.
  • FY18 ePro requisitions and blanket orders may now be entered.

Note that the budget date should reflect 9/01/18.  Please add a statement “For delivery and invoicing after 9/01/18”.  Additionally, for FY19 blanket purchase orders, please be sure to check the “Amount Only” block on the “Line Details” screen of the requisition.  This will allow multiple invoices to be paid against the line.  Please contact Mike Abernethy, Senior Director for Procurement Services by email at Michael.Abernethy@untsystem.edu or by phone at (940) 369-5510 if you have any questions about year end.

Click here to page down to the current standards of practice for the Month End Close procedures.

UNTS Component General Ledger Closing Schedule
 

FISCAL YEAR 2019


 

      Department Journal Deadline
by 5:00 PM1
Close Date
by 5:00 PM2
Year
Period
Month
Date
Weekday
Date
Weekday
2019 1 September October 3, 2018 Wednesday October 19, 2018 Friday
2019 2 October November 5, 2018 Monday November 12, 2018 Monday
2019 3 November3 December 5, 2018 Wednesday December 12, 2018 Wednesday
2019 4 December January 4, 2019 Friday January 11, 2019 Friday
2019 5 January February 5, 2019 Tuesday February 12, 2019 Tuesday
2019 6 February3 March 5, 2019 Tuesday March 12, 2019 Tuesday
2019 7 March April 3, 2019 Wednesday April 10, 2019 Friday
2019 8 April May 3, 2019 Friday May 10, 2019  Monday
2019 9 May3 June 5, 2019 Wednesday June 12, 2019 Wednesday
2019 10 June July 3, 2019 Wednesday July 11, 2019 Friday
2019 11 July August 5, 2019 Monday August 12, 2019 Monday
2019 12 August September 5, 2019 Thursday September 12, 2019 Thursday
2019 998 August September 16, 20194 Monday September 30, 2019 Monday
2019 999 August N/A N/A October 4, 2019 Friday
2020 1 September October 3, 2019 Thursday TBD TBD
Notes on closing:      
1.  Standard department deadline for journals is the third business day of each month.    
2.  Standard close date for all member institutions is the eighth business day of each month.  Member institutions are encouraged to close earlier than the standard close date.
3.  The closing date may be extended for these periods due to quarterly reporting to board of regents.
4.  Departments must have all submissions to accounting and budget by 12 pm on September 5, 2019 to ensure posting in FY2019.  Any submissions after September 5, 2019 will be made at the discretion of the budget and accounting offices. 
     
 
 

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