When a requisition is budget checked, the funds are pre encumbered. When the purchase order is dispatched, the pre encumbrance is released and the funds are actually encumbered. When a payment is made, the funds are then expensed reducing the PO's encumbrance. In COGNOS, you can watch the funds move through the stages. If you have a question about an encumbrance on your COGNOS report, use this form to send an e-mail to the purchasing team. Be sure to include the requisition #, purchase order #, and/or voucher # which can be found on the COGNOS report.
A copy of this request will also be sent to your DeptID Holder.