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Payroll Resources

The resources and job aides below are provided to assist you in understanding payroll policy and practices. Items are listed in alphabetical order. The type of items you will find on this resource list includes links to outside sources and visual job aides. All forms are available in the Forms Library.

Applicable to All Institutions:

  • Internal Revenue Service
  • Social Security Administration
  • Self Service Portal - The portal is designed to provide a central web location where UNT community members can access the Enterprise Information System (EIS) and other available online services using a single login. You can view university news, events, information resources and your Human Resources information and services. Employee Self Service is available through the portal, as well as links to the myfs, myls, and cognos systems. An EUID (Enterprise User ID) is required to log onto the Portal.

Employee Self Service

Employee Self-Service allows you to access much of the data that is maintained about you in EIS (Enterprise Information System). This direct access to view your biographic and demographic data, paycheck data and benefits data is available to you at all times except for scheduled EIS maintenance.  Much of the information can be updated directly online in EIS. If you find something that needs updating that you are unable to edit, contact your department or the UNT System Business Service Center.Employee Self-Service allows you to access much of the data that is maintained about you in EIS (Enterprise Information System). This direct access to view your biographic and demographic data, paycheck data and benefits data is available to you at all times except for scheduled EIS maintenance. Much of the information can be updated directly online in EIS. If you find something that needs updating that you are unable to edit, contact your department.

Employee Self-Service is available through the Portal; a central web location where UNT community members can access the Enterprise Information System (EIS) and other available online services using a single login. You can view university news, events, information resources and your Human Resources information and services.

An EUID (Enterprise User ID) is required to log onto the Portal.  
Every employee is assigned an Enterprise User ID (EUID) which is created when their hire paperwork is entered. EUIDs are also assigned to students, student applicants and any other person with a need to access any of the online systems. If an EUID has already been assigned for any other reason, the same EUID is used for Employee Self-Service.
Before the EUID can be used it must be activated in the Account Management System. After responding to the questions asked, your EUID will be displayed and you will be given an opportunity to set your password. Once your password is set you will be able to access Employee Self-Service.

Go to mySystem. If you experience difficulty logging into self-service, please contact the appropriate Helpdesk:

University of North Texas

UIT Helpdesk

UNT Health Science Center

ITS Helpdesk

UNT Dallas, UNT Dallas College of Law

UNT Dallas ITSS Helpdesk

UNT System

UNTS Service Desk

Sign Up for Direct Deposit

  1. Go to mySystem
  2. Login by entering your EUID and password
  3. From the left hand navigation, click on Payroll & Compensation
  4. Click on "Direct Deposit"
  5. Follow the instructions on the screen.
  6. Logout.

Sign Up to Receive the W-2 Form Electronically

  1. Go to mySystem
  2. Login by entering your EUID and password
  3. From the left hand navigation, click on Payroll & Compensation
  4. Click on the Consent to Electronic W-2
  5. Scroll through and read the consent agreement.
  6. Check the box to indicate your consent and click “Submit."
  7. Logout.

Employees Can Now Establish an Additional Direct Deposit of Their Paycheck

The ability for UNT System employees to establish an additional direct deposit authorization from their paycheck into a second bank account is now available. This enables employees to split their paycheck between more than one checking or savings account.

Establishing an additional direct deposit authorization is a simple process in EIS:

  1. Log in to the self-service portal via https://my.untsystem.edu.
  2. From the left hand navigation, click Payroll & Compensation
  3. Click on “Direct Deposit”
  4. Click “Edit” to update account information
  5. If you currently have only one direct deposit account, select “Add row”
    • a. If you do not have an active direct deposit row (direct deposit detail), you will only be provided two options to (Add or Delete) a pending change previously entered. If no previous change has been made, you will only be provided the (Add) option.
    • b. Click “Save” to save your changes.

When adding a second direct deposit account, if a dollar amount is noted under “Deposit Type” in the first row, the second row can only be noted as “Balance”. If “Percent” is noted in the first row, the second row must either be noted as “Balance”, or a percentage that when added to the first row totals 100 percent. If only one direct deposit account is selected, “Percent” is the only option for “Deposit Type”.

Employees will be able to view the saved entry at the completion of the process. Changes will show in a “pending” status until Payroll runs the processes to upload the self-service data. This process is run before each regular payroll is processed.

Out-of-State Employment: State Income Tax

When hiring faculty or staff that will have a work location outside of Texas, the hiring institution must be a registered employer in the state to ensure state income taxes are handled appropriately. UNT System member institutions are registered as an employer in the following states:

UNT

  • Alabama
  • Arkansas
  • California
  • Colorado
  • Delaware
  • Georgia
  • Illinois
  • Iowa
  • Kansas
  • Kentucky
  • Maine
  • Maryland
  • Michigan
  • Minnesota
  • Missouri
  • Nebraska
  • New Mexico
  • North Carolina
  • Ohio
  • Oklahoma
  • Pennsylvania
  • South Carolina
  • Vermont
  • Virginia
  • Wisconsin

UNT Health Science Center

  • Arizona
  • Florida
  • Indiana
  • Kansas
  • Kentucky
  • Louisiana
  • Maryland
  • Massachusetts
  • Michigan
  • Minnesota
  • Missouri
  • Nebraska
  • New Mexico
  • Oklahoma
  • Pennsylvania
  • Tennessee
  • Virginia
  • Washington D.C. 
  • Wisconsin

UNT Dallas

  • California
  • Wisconsin

UNT System

  • None

If your department will be hiring an individual or an individual will be relocating to another state, please contact Tax Reporting & Compliance, by emailing SYS-FN@untsystem.edu.  Adequate time (average 2 months) will be needed to register and become an employer in additional states.

The following states do not levy a state income tax; however, a member institution would still need to register as an employer prior to hiring, if not already registered:

  • Alaska
  • Florida
  • Nevada
  • New Hampshire
  • South Dakota
  • Tennessee
  • Washington
  • Wyoming