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Institutional Controllers/Accounting

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Please refer back to this site for the latest up-to-date information.

Click here to page down to the current standards of practice for the Month End Close procedures.

UNTS Component General Ledger Closing Schedule
 

FISCAL YEAR 2020

      Department Journal Deadline
by 5:00 PM1
Close Date
by 5:00 PM2
Year
Period
Month
Date
Weekday
Date
Weekday
2020 1 September October 3, 2019 Thursday October 18, 2019 Friday
2020 2 October November 5, 2019 Tuesday November 12, 2019 Tuesday
2020 3 November3 December 4, 2019 Wednesday December 11, 2019 Wednesday
2020 4 December January 6, 2020 Monday January 13, 2020 Monday
2020 5 January February 5, 2020 Wednesday February 12, 2020 Wednesday
2020 6 February3 March 4, 2020 Wednesday March 12, 2020 Thursday
2020 7 March April 3, 2020 Friday April 10, 2020 Friday
2020 8 April May 5, 2020 Tuesday May 12, 2020 Tuesday
2020 9 May3 June 3, 2020 Wednesday June 10, 2020 Wednesday
2020 10 June July 3, 2020 Friday July 10, 2020 Friday
2020 11 July August 5, 2020 Wednesday August 12, 2020 Wednesday
2020 12 August September 4, 20204 Friday September 11, 2020 Friday
2020 998 August N/A N/A September 30, 2020 Wednesday
2020 999 August N/A N/A October 6, 2020 Friday
2021 1 September October 5, 2020 Monday TBD TBD
Notes on closing:

1. Standard department deadline for journals is the third business day of each month.
2. Standard close date for all member institutions is the eighth business day of each month. Member institutions are encouraged to close earlier than the standard close date.
3. The closing date may be extended for these periods due to quarterly reporting to board of regents.
4. All departmental journals submitted to accounting and budget by 12 pm on September 4, 2020 will be posted in FY2020.

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Need to Know: FY 2019 Year-End Deadlines

Helpful Tips for Closing Out FY 2019:
  • Review and cancel department requisitions that will not be approved and forwarded to Procurement Services by 8/21/19.
  • Ensure Budget Date is changed to 9/1/2019 on all FY20 requisitions before submission.
  • Respond to outstanding payment approval emails received as quickly as possible.
  • Forward any outstanding invoices to invoices@untsystem.edu immediately.
  • Complete and submit travel vouchers for FY19 travel.
  • FY19 ePro requisitions and blanket orders may now be entered.

Note that the budget date should reflect 9/01/19. Please add a statement “For delivery and invoicing after 9/01/19”. Additionally, for FY20 blanket purchase orders, please be sure to check the “Amount Only” block on the “Line Details” screen of the requisition. This will allow multiple invoices to be paid against the line. Please contact Mike Abernethy, Senior Director for Procurement Services by email at Michael.Abernethy@untsystem.edu or by phone at (940) 369-5510 if you have any questions about year end.