Forms

This area provides access to both Internal and External forms related to the UNT System. The forms may be sorted for Internal or External users via the dropdown menu below and may also be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Accommodation Request - Americans with Disabilities Act

These forms must be completed and submitted to request all accommodations associated with the ADA - the Americans With Disabilities Act - and its amendments.

PDF icon ADA Request for Accommodations , PDF icon ADA, Medical Certification
Approver Proxy

Approver Proxy Form

Granting proxy and signature authority to another user is a serious matter and should be planned for well in advance. 

The person granting the rights should have full authority to do so as the DeptID/ProjID holder of the account.

The proxy form should only be completed by the DeptID/ProjID holders or their designee. You will be prompted to login with your EUID and password before the form is available to you.

Budget Recruitment Form

Use this form to request a position for employment at any location. (Formerly known as HRM-4) The Position Information Questionnaire (PIQ) is only for UNT.

PDF icon Position Information Questionnaire - UNT Only, PDF icon Budget Recruitment Form (HRM4)
Citibank Dispute

Complete and submit to Citibank when disputing a transaction.

PDF icon Citibank Dispute Form
Clearance, Exit or Offboarding

Supervisors should use this form for employees who are ending employment due to retirement, separation or other reasons.

PDF icon Clearance, Exit or Separation Summary
Click Wrap Approval

Click Wrap Approval 

Request Click Wrap Approval - PCard - UNT, UNTD, and UNTS - Use this form to submit a click wrap agreement to a contract specialist for PCard purchase approval. 

Click wrap agreements are used in internet purchases where the person making the purchase is required to click "I Agree" to the vendors terms and conditions. The business risks associated with making purchases from several common vendors has been evaluated and departments are authorized to make PCard purchases from the list of approved vendors.

Departments are responsible for reading and understanding the full terms and conditions associated with any purchase made with University dollars , as well as for complying with the policies regarding PCard usage. The list of approved vendors includes those terms and conditions identified as being particularly important for departments to understand prior to moving forward with a purchase. 

The BSC will continue to add approved vendors, as appropriate. We will also review continued use of the vendors each March, August, and November. Please check for approved vendors listing with each individual purchase.

If you need a click wrap agreement approved from a vendor not on the list, complete and submit this form.

Contracted Workforce Forms

Contracted Workforce procurements are typically in four categories:  Temporary workers supplied by staffing companies, Independent contractors, Consultants and Contracted Services to be performed by the vendor.  Use the appropriate form and attach it electronically to the requisition. 

PDF icon Contracted Workforce Form A (Over $10,000), PDF icon Contracted Workforce Form A (Under $10,000)
Controlled Item Code

Controlled Item Code (CIC) Form - UNT, UNTD, UNTS - Use this form to notify the property services team that an asset needs to be created when purchased with a Purchasing Card.

Departmental Request to Cancel a Check

The purpose of this form is to request for a paycheck to be stopped in order to avoid overpayment to an employee.

Please complete the following:

  1. Inform the employee that their payment will be delayed or cancelled.
  2. Inform the employee that their payment will be corrected and released only when the required processing has been completed and the job records have been updated.

https://www.untsystem.edu/departmental-request-cancel-check

 

Direct Deposit and Payroll Exception

Please use this form for Direct Deposit.

PDF icon Payroll Direct Deposit Employee Form
Disability Self-Identification - Voluntary

The UNT System seeks, hires and provides equal opportunity to qualified people with disabilities. Voluntary submission of this form helps us measure how well we are doing. All information is private.

PDF icon Voluntary Self-Identification of Disability
Dual or Outside Employment Request

Faculty and staff at UNT, UNT Dallas and UNT System must request approval prior to starting employment with non-UNTS entities and must disclose existing outside or dual employment.

PDF icon Dual or Outside Employment Request
Electronic Funds Transfer Forms

Employee and Supplier Electronic Funds Transfer Forms

File Employee Electronic Funds Transfer Form, File Supplier Electronic Funds Transfer Form
Employee Assistance Program (EAP) Flyer

Employee Assistance Program (EAP) provides free, confidential counseling for faculty and staff. The EAP program also provides a SafeRide service.

PDF icon EAP Overview, PDF icon EAP SafeRide flyer
Employment Consent for Minors

A parent or guardian must consent to the employment of minors who work at UNT System locations. Minors on campus; UNTHSC.

PDF icon Employment Consent for Minors