Forms

This area provides access to both Internal and External forms related to the UNT System. The forms may be sorted for Internal or External users via the dropdown menu below and may also be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Social Club Reimbursement Form

Employees may be reimbursed for expenses related to Social Organization memberships to the extent the Social Organization membership has been approved and expenses are incurred while conducting System or Institution business.

PDF icon Social Club Reimbursement Form
Special Handling Form (Wire Transfers)

Use this form to request wire transfers. All other special requests: contracts, rush payments, rush purchase orders, and prepayments should be indicated in the justification/comments section of the requisition and do not require the submission of this form.

PDF icon Special Handling Form (Wire Transfers)
Special Paycheck Request Form

Note: The purpose of this form is to request a special out of cycle payment for an employee due to a missed or late personnel action changes or time approval. Please submit this completed form to mary.davis@untsystem and mari.walker@untsystem.edu once all signatures have been obtained. Once the form is received, the department will be notified if the payment will be made prior to the next available payroll.

PDF icon Special Paycheck Request Form
Staff Compensation Equity Review - UNT

Use this form to ask Human Resources Total Rewards to review and adjust a specific position's salary at UNT.

PDF icon Staff Equity Review - UNT , PDF icon Position Information Questionnaire - UNT Only
Staff Evaluation

The UNT Staff Annual Performance Evaluation Common Review date is from April 1 through May 31 for all retirement-eligible staff members. (UPO-31, PIQ) Learn more and find guides.

The UNT Dallas Staff Annual Performance Evaluation Common Review date is from June 1 through Sept. 14 for all retirement-eligible staff members. (UPO-31, PIQ)  5.020 Performance Management and Evaluations for Staff Employees  

Office spreadsheet icon Staff Evaluation Template - UNT Only, PDF icon Staff Evaluation Reference Guide- UNT Only, File Staff Evaluation Template - UNTD Only, PDF icon Staff Evaluation Reference Guide- UNTD Only, File Performance Review - UNT System Administration, PDF icon Facilitating Effective Performance Reviews
Suggest for HUB Certification

The University of North Texas System Administration is dedicated to assisting Historically Underutilized Businesses (HUBs). Our mission is to promote and increase procurement opportunities with HUBs by demonstrating a good faith effort through advocacy, education, knowledge, and development.

The Business Service Center has a full service HUB coordination office to assist qualifying businesses in becoming HUB certified and to assist the University in meeting our HUB goals. If you have been doing business with a minority/woman owned business, it may be beneficial for them to become HUB certified. Complete this Suggest for HUB Certification form and a team member will contact your vendor and see if they can be of assistance in helping them become certified with the State of Texas.

Supplemental or Task Pay Request - UNT

Use these forms to request supplemental pay for exempt staff or faculty with eligible work assignments. Forms must be submitted and approved by multiple managers prior to any work related to an additional assignment.

PDF icon Supplemental Pay Request -Exempt Staff (HRM-11) - UNT , PDF icon Supplemental Pay Request - Faculty (UPO11B) - UNT
Tax Exempt Certificates

These certificates are for business only, not to be used for private purposes, under penalty of law.  Select the Tax Exempt form for the appropriate campus, sign your name and date the form and provide it to the vendor.

PDF icon Tax Exempt Certificate - UNT, PDF icon Tax Exempt Certificate - UNT Dallas, PDF icon Tax Exempt Certificate - UNT HSC, PDF icon Tax Exempt Certificate - UNT System
Texas State Service Records

Staff employees who worked at a State of Texas agency before joining a System component may be eligble for service credit. Use this form to verify Texas State Service

PDF icon Texas State Service Record Request
Thank a Staff Member - 2018 - UNT Only

In honor of Staff Appreciation Month, March 1-31, 2018 faculty, staff and students may write a “Thank You” to staff member(s) of their choice for a job well done. Complete form and submit to hradministration@unt.edu through March 16.

PDF icon thank_a_staff_member_form_-_2018_2.pdf
Time and Labor Inquiry

Time and Labor Inquiry

Timekeeper Authorization Form

Authorized Time Keeper Form - Use this form to designated employees who are authorized to enter time for the designated department. 

PDF icon Timekeeper Authorization
Timekeeping Records (UPO23, UPO24)

These time sheets may be used by departments and employees who do not use or do not have access to eLeave time recording. Payroll manages time and labor.

Office spreadsheet icon Hourly Time Record - UPO23, Office spreadsheet icon Regular Staff Time Record - UPO24
Travel Budget Authorization Form & Travel Voucher

The Travel Budget Authorization, Travel voucher, and account detail sheet are all contained in this one Excel document. (revised 12/2017)

The Travel Budget Authorization is to be completed and signed prior to any trip and submitted to traveladvance@untsystem.edu along with the Account Detail Sheet. One day local mileage trips do not require a TBA.

The Travel Voucher and  Account Detail Sheet should be completed and submitted to travelvouchers@untsystem.edu at the conclusion of the trip or for any reimbursements prior to the trip.

Office spreadsheet icon Travel Budget Authorization Form & Travel Voucher
Travel Reconciling Worksheet

This worksheet is used to assist with reconciling travel expenses and is recommended for trips more than two days or with multiple receipts.

Office spreadsheet icon Travel Reconciling Worksheet