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This area provides access to both Internal and External forms related to the UNT System. The forms may be sorted for Internal or External users via the dropdown menu below and may also be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

I-9 Verification/ePAR Access Request

Complete the I-9 Verification/ePAR Access Request form to request access for an individual to verify I-9 and/or ePAR. If the individual already has the Timekeeper Approval role, you do not need to complete this form for I-9 access; the individual already has I-9access.

The individual will receive an email once access has been granted.

Independent Contractor or Employee Form

Complete this form for payments to independent contractors unless they meet one of the following categories:  (1)guest speakers; (2) guest class lecturers; (3) guest artists and performers; (4) athletic game officials; (5) rental services for facilities, equipment and tapes; (6) financial and legal services provided by individuals who perform these services for the general public; (7) medical services; (8) University Interscholastic League judges and assistants; (9) accreditation evaluation services and (10) professional models. 

PDF icon Independent Contractor or Employee Form
Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO)

The Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO) form allows for the correct recording of the requested funds and ensures that all of the proper signatures are recorded.

An IDT/IDO is used for:
1) A charge of all or part of a specific expense paid by one department and allocated to another department(s) (i.e. an event, copier charges, parking tokens, etc.)
2) A charge of a good/service provided by a department for another (i.e. CPR, background checks, rentals, etc.)
3) A charge for catering and/or printing services.

File Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO) Form
IRS Form W-9

All vendors are required to have an IRS Form W-9 on file.

PDF icon IRS Form W-9
Leave Requests

Request leave for multiple reasons as defined by policies; request overtime. Please view FMLASource for assistance with Parental Leave. Please use eLeave when possible. Please visit the Family and Medical Leave Act page.

Mid-Year Feedback Tools - UNT Only

These employee performance tools are for use at UNT in Denton.

PDF icon Mid-Year Feedback Procedure - UNT Only, PDF icon Mid-Year Feedback Color Coding - UNT Only, PDF icon Mid-Year Feedback Numerics - UNT Only
Mileage Comparison Worksheet

This tool will help you determine whether it is more cost effective to use a rental car than to reimburse a traveler for use of their personal vehicle.

Office spreadsheet icon Mileage Comparison Worksheet
Non University Student Award Payment

Complete this form to request cash payment for awards, prizes and/or scholarships to individuals who are NOT a university enrolled student.  Attached the form to an ePro Requisition and include the University Tax Accountant (Carol McFarland) as an ad hoc Approver.  IMPORTANT NOTE: Contact Student Financial Aid office if a University enrolled student, payment to students will not be processed through a Requisition UNLESS GRANT FUNDS ARE USED.

PDF icon Non University Student Award Payment Form
Non-Employee Request for Refund Only

Non-Employee Request for Refund Only

This is not a reimbursement. This is for non-employees.

Onboarding Resources

These checklists assist new employees and their supervisors with completion of required steps and documentation for the beginning of a career at UNT, UNTHSC or UNT Dallas. The user guides will assist supervisors who want to check the onboarding completion status for a new hire, or for a group of new hires.  (Find related benefits information for UNT only.)

File UNT Onboarding Checklist for Supervisors, File UNTHSC Onboarding Checklist for Employees, File UNTHSC Onboarding Checklist for Supervisors, PDF icon UNT Dallas Onboarding Checklist for Supervisors, PDF icon Guide to Check Onboarding Status for a New Hire, PDF icon Guide to Check Onboarding Status for a Group of New Hires, File UNT Onboarding Checklist for Employees
Payment Request and Inter-Agency Payment Request Forms

All purchases should be made using a Purchasing Card or the ePro requisition. This form is ONLY for refunds and reduction of revenue.

PDF icon Payment Request Form, PDF icon Inter-Agency Payment Request Form
Proprietary Sole Source Purchase Justification

Sole Source Form/Proprietary Purchase Justification Form - Complete this form and attach it electronically to your requisition. Sole source purchases are not permitted except when clearly and thoroughly justified. 

PDF icon Proprietary/Sole Source Purchase Justification Form
Purchasing Card Abuse

Use this Purchasing Card Abuse form to report suspicious use of the purchasing card. When you submit this form, information is sent directly to the UNT System Administration BSC Director of Purchasing. You may complete this form anonymously.

Purchasing Card Application

Complete this form to apply for a purchasing card. Purchasing cards generally take 14-16 days to be delivered once the order is placed. The card will be sent directly to your office address. Please verify your information; incorrect information will significantly delay you in receiving your new card. You are required to take training before your card will be activated. Please email your completed application form to

PDF icon PCard Application
Purchasing Card Assignment Form

This form should be completed by Approvers to ensure card accounts are setup correctly.

PDF icon Purchasing Card Assignment Form