This area provides access to both Internal and External forms related to the UNT System. The forms may be sorted for Internal or External users via the dropdown menu below and may also be sorted by category or keyword. Users may Email Us with any questions.
UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.
Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.
In accordance with Texas Gov't Code §2161.252 and Texas Administrative Code §20.14, each state agency (including institutions of higher education) as defined by §2151.002 that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract.
If subcontracting opportunities are probable, each state agency's invitation for bids or other purchase solicitation documents for construction, professional services, other services, and commodities with an expected value of $100,000 or more shall state that probability and require a HUB Subcontracting Plan (HSP).
For more forms and information please visit https://comptroller.texas.gov/purchasing/vendor/hub/forms.php
|HUB Subcontracting Plan Checklist, HUB Subcontracting Plan Progress Assessment Report|
|HUB Vendor Feedback||
Have you had a recent experience with a HUB vendor? We want to hear your feedback. HUB Vendor Feedback
|I-9 Verification/ePAR Access Request||
Complete the I-9 Verification/ePAR Access Request form to request access for an individual to verify I-9 and/or ePAR. If the individual already has the Timekeeper Approval role, you do not need to complete this form for I-9 access; the individual already has I-9access.
The individual will receive an email once access has been granted.
|Independent Contractor or Employee Form||
Complete this form for payments to independent contractors unless they meet one of the following categories: (1)guest speakers; (2) guest class lecturers; (3) guest artists and performers; (4) athletic game officials; (5) rental services for facilities, equipment and tapes; (6) financial and legal services provided by individuals who perform these services for the general public; (7) medical services; (8) University Interscholastic League judges and assistants; (9) accreditation evaluation services and (10) professional models.
|Independent Contractor or Employee Form|
|Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO)||
The Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO) form allows for the correct recording of the requested funds and ensures that all of the proper signatures are recorded.
An IDT/IDO is used for:
|Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO) Form|
|IRS Form W-9||
All vendors are required to have an IRS Form W-9 on file.
|IRS Form W-9|
|Leave Requests||Faculty Leave Request - UNT, Faculty Sick Leave Request - UNT, Leave Without Pay Request - UNT Only|
|Mid-Year Feedback Tools - UNT Only||
These employee performance tools are for use at UNT in Denton.
|Mid-Year Feedback Procedure - UNT Only, Mid-Year Feedback Color Coding - UNT Only, Mid-Year Feedback Numerics - UNT Only|
|Mileage Comparison Worksheet||
This tool will help you determine whether it is more cost effective to use a rental car than to reimburse a traveler for use of their personal vehicle.
|Mileage Comparison Worksheet|
|Non University Student Award Payment||
Complete this form to request cash payment for awards, prizes and/or scholarships to individuals who are NOT a university enrolled student. Attached the form to an ePro Requisition and include the University Tax Accountant (Carol McFarland) as an ad hoc Approver. IMPORTANT NOTE: Contact Student Financial Aid office if a University enrolled student, payment to students will not be processed through a Requisition UNLESS GRANT FUNDS ARE USED.
|Non University Student Award Payment Form|
|Non-Employee Request for Refund Only||
This is not a reimbursement. This is for non-employees.
These checklists assist new employees and their supervisors with completion of required steps and documentation for the beginning of a career at UNT, UNTHSC or UNT Dallas. The user guides will assist supervisors who want to check the onboarding completion status for a new hire, or for a group of new hires. (Find related benefits information for UNT only.)
|UNT Onboarding Checklist for Supervisors, UNTHSC Onboarding Checklist for Employees, UNTHSC Onboarding Checklist for Supervisors, UNT Dallas Onboarding Checklist for Supervisors, Guide to Check Onboarding Status for a New Hire, Guide to Check Onboarding Status for a Group of New Hires, UNT Onboarding Checklist for Employees|
|Payment Request and Inter-Agency Payment Request Forms||
All purchases should be made using a Purchasing Card or the ePro requisition. This form is ONLY for refunds and reduction of revenue.
|Payment Request Form, Inter-Agency Payment Request Form|
|Proprietary Sole Source Purchase Justification||
Sole Source Form/Proprietary Purchase Justification Form - Complete this form and attach it electronically to your requisition. Sole source purchases are not permitted except when clearly and thoroughly justified.
|Proprietary Sole Source Purchase Justification|
|Purchasing Card Abuse||
Use this Purchasing Card Abuse form to report suspicious use of the purchasing card. When you submit this form, information is sent directly to the UNT System Administration BSC Director of Purchasing. You may complete this form anonymously.