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Forms Library

This area provides access to forms related to the UNT System. The forms may be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Approver Proxy Request Form

If you need to request a financial system proxy, and it will not last longer than 90 days, please utilize our Service Now Security Request form

Periods which exceed 90 days require Vice President/Provost/Vice Chancellor signature approval and will need to be completed on the Proxy Request form (Instructions can be found on this page: How to submit a Security or Service Request) then attached to the Service Now request.

Separate requests will need to be made for time periods in or crossing different fiscal years.

Citibank Dispute

Complete and submit to Citibank when disputing a transaction.

PDF icon Citibank Dispute Form105.38 KB
Click Wrap Approval Form

Click Wrap Approval (this link will take you to the UNT System Finance website)

Request Click Wrap Approval - PCard - UNT, UNTD, and UNTS - Use this form to submit a click wrap agreement to a contract specialist for PCard purchase approval.

Encumbrance Inquiry

Encumbrance Inquiry

When a requisition is budget checked, the funds are pre encumbered. When the purchase order is dispatched, the pre encumbrance is released and the funds are actually encumbered.  When a payment is made, the funds are then expensed reducing the PO's encumbrance.  In COGNOS, you can watch the funds move through the stages.  If you have a question about an encumbrance on your COGNOS report, use this form to send an e-mail to the purchasing team.  Be sure to include the requisition #, purchase order #, and/or voucher # which can be found on the COGNOS report.

A copy of this request will also be sent to your DeptID Holder.

Exception Request

Completed Exception Request Forms must be attached to the purchase requisition and submitted to Procurement.

Non University Student Award Payment

Complete this form to request cash payment for awards, prizes and/or scholarships to individuals who are NOT a university enrolled student.  Attached the form to an ePro Requisition and include the University Tax Accountant (Carol McFarland) as an ad hoc Approver.  IMPORTANT NOTE: Contact Student Financial Aid office if a University enrolled student, payment to students will not be processed through a Requisition UNLESS GRANT FUNDS ARE USED.

Proprietary Sole Source Purchase Justification

Sole Source Form/Proprietary Purchase Justification Form - Complete this form and attach it electronically to your requisition. Sole source purchases are not permitted except when clearly and thoroughly justified. 

Purchasing Card Application

Complete this form to apply for a purchasing card. Purchasing cards generally take 14-16 days to be delivered once the order is placed. The card will be sent directly to your office address. Please verify your information; incorrect information will significantly delay you in receiving your new card. You are required to take training before your card will be activated. Please email your completed application form to

PDF icon PCard Application1.33 MB
Purchasing Card Assignment Form

This form should be completed by Approvers to ensure card accounts are setup correctly.

PDF icon Purchasing Card Assignment Form220.22 KB
Purchasing Card Exception Request Form

Complete and submit this Exception Request prior to the purchase. Do not proceed with the purchase until authorization has been granted. 

PDF icon Purchasing Card Exception Request Form154.55 KB
Purchasing Card Food & Beverage Justification

Attach a completed copy of this form to any food or beverage transaction that was purchased for human consumption. 

Request for Formal Solicitation

Complete this form and attach it to requestions marked RFQ.

PDF icon Request for Formal Solicitation Form558.77 KB
Rush PO Request

Procurement generally processes requisitions within 3-5 days of receipt. However, Procurement is not able to source a requisition to a Purchase Order until all the approvals have been obtained. Once the requisition is approved, the remaining approvals will need to be obtained. If you need a requisition rushed to purchase order within two days or less, use this Rush PO Request form to send an e-mail to the purchasing group. 

Special Handling Form (Wire Transfers)

Use this form to request wire transfers. All other special requests: contracts, rush payments, rush purchase orders, and prepayments should be indicated in the justification/comments section of the requisition and do not require the submission of this form.

PDF icon Special Handling Form (Wire Transfers)144.56 KB