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Forms Library

This area provides access to forms related to the UNT System. The forms may be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Employee Reimbursement Expense Report (Travel & Non-Travel) and Travel Budget Authorization (TBA)

Formerly Travel Voucher.

The Travel Budget Authorization (TBA) and the Employee Reimbursement Expense Report (Travel & Non-Travel), are all contained in this one Excel document.

The Travel Budget Authorization is to be completed and signed prior to any trip and submitted to traveladvance@untsystem.edu. One day local mileage trips do not require a TBA.

The Employee Reimbursement Expense Report (Travel & Non-Travel) should be completed and submitted to travelvouchers@untsystem.edu for any reimbursements prior to the trip, at the conclusion of the trip or for any reimbursements not involving travel.

This form can also be used to reimburse students or prospective employees for UNT Denton, UNT Dallas, UNT HSC, and UNT System Administration.

Hotel Occupancy Tax

Use this form when traveling within the state of Texas. Present the certificate to the lodging establishment upon check-in. Travelers are exempt from State Occupancy Tax. If the hotel denies the exemption, the traveler must state that fact on their travel reimbursement voucher in order to be reimbursed. The Deptid/Projid will be charged for the tax amount. 

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PDF icon Hotel Occupancy Tax Form59.88 KB
Mileage Comparison Worksheet

This tool will help you determine whether it is more cost effective to use a rental car than to reimburse a traveler for use of their personal vehicle.

AttachmentSize
Office spreadsheet icon Mileage Comparison Worksheet137.5 KB
Receipt Affidavit Form

Form for requesting an exception to the receipt documentation rules for a given purchase. For use when receipt is lost or missing.

For travel, this form is used only when the itemized portion of a receipt is missing. The form should be used to list what specific items were purchased.

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PDF icon Receipt Affidavit Form744.62 KB
Travel Reconciling Worksheet

This worksheet is used to assist with reconciling travel expenses and is recommended for trips more than two days or with multiple receipts.

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Office spreadsheet icon Travel Reconciling Worksheet39 KB