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Forms Library

This area provides access to forms related to the UNT System. The forms may be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Purchasing Card Application

Complete this form to apply for a purchasing card. Purchasing cards generally take 14-16 days to be delivered once the order is placed. The card will be sent directly to your office address. Please verify your information; incorrect information will significantly delay you in receiving your new card. You are required to take training before your card will be activated. Please email your completed application form to

PDF icon PCard Application1.33 MB
Purchasing Card Assignment Form

This form should be completed by Approvers to ensure card accounts are setup correctly.

PDF icon Purchasing Card Assignment Form220.22 KB
Purchasing Card Exception Request Form

Complete and submit this Exception Request prior to the purchase. Do not proceed with the purchase until authorization has been granted. 

PDF icon Purchasing Card Exception Request Form154.55 KB
Purchasing Card Food & Beverage Justification

Attach a completed copy of this form to any food or beverage transaction that was purchased for human consumption. 

Receipt Affidavit Form

Form for requesting an exception to the receipt documentation rules for a given purchase. For use when receipt is lost or missing.

For travel, this form is used only when the itemized portion of a receipt is missing. The form should be used to list what specific items were purchased.

PDF icon Receipt Affidavit Form744.62 KB
Reissue Payroll Check Request Form

Before completing this Reissue Payroll Check Request Form, please verify the status of your paycheck with your department and/or supervisor.  In addition, please verify that your mailing address is correct in EIS before submitting this form.  To verify or make changes to your mailing address, click here to go to Employee Self-Service.

By completing this form:

  • I am requesting that Payroll stop payment on the payroll check I have indicated.
  • I understand that should I receive the original check, it is not to be cashed.  I will return the check to Payroll for proper handling. 
The address for returning the check is:

UNT System Payroll
1112 Dallas Drive, Suite 4000
Denton, TX  76205

Please complete all the required fields of the form in order to start the process of getting a check reissued. If you need assistance completing this form, call (940) 369-5500 or (855) 868-4357.

DO NOT SUBMIT THIS FORM if the check date is 6 months or greater; the funds for the check have been sent to the State of Texas as unclaimed property. You will need to start the claims process by going to website.

Please select the reason you are requesting a check be reissued.

Request for Formal Solicitation

Complete this form and attach it to requestions marked RFQ.

PDF icon Request for Formal Solicitation Form558.77 KB
Rush PO Request

Procurement generally processes requisitions within 3-5 days of receipt. However, Procurement is not able to source a requisition to a Purchase Order until all the approvals have been obtained. Once the requisition is approved, the remaining approvals will need to be obtained. If you need a requisition rushed to purchase order within two days or less, use this Rush PO Request form to send an e-mail to the purchasing group. 

Social Club Reimbursement Form

Employees may be reimbursed for expenses related to Social Organization memberships to the extent the Social Organization membership has been approved and expenses are incurred while conducting System or Institution business.

PDF icon Social Club Reimbursement Form263.41 KB
Special Handling Form (Wire Transfers)

Use this form to request wire transfers. All other special requests: contracts, rush payments, rush purchase orders, and prepayments should be indicated in the justification/comments section of the requisition and do not require the submission of this form.

PDF icon Special Handling Form (Wire Transfers)144.56 KB
Special Paycheck Request Form

Supplemental or Special Paycheck requests are to request a special out of cycle payment for an employee due to a missed or late personnel action changes or time approval.  These must be requested through an ePAR.

Tax Exempt Certificates

These certificates are for business only, not to be used for private purposes, under penalty of law.  Select the Tax Exempt form for the appropriate campus, sign your name and date the form and provide it to the vendor.

Timekeeping Records (UPO23, UPO24)

These time sheets may be used by departments and employees who do not use or do not have access to eLeave time recording. Payroll manages time and labor.

Travel Reconciling Worksheet

This worksheet is used to assist with reconciling travel expenses and is recommended for trips more than two days or with multiple receipts.

Office spreadsheet icon Travel Reconciling Worksheet39 KB
TRS Forms for Active Members

TRS Forms for Active Members - TRS requires that certain designated forms be completed and submitted to TRS in order to make changes to your TRS records or to initiate certain actions relating to your TRS benefits. This section features forms intended for use by TRS active members. You also may create an account at MyTRS.