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Forms Library

This area provides access to forms related to the UNT System. The forms may be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

Onboarding Resources

These checklists assist new employees and their supervisors with completion of required steps and documentation for the beginning of a career at UNT, UNTHSC or UNT Dallas. The user guides will assist supervisors who want to check the onboarding completion status for a new hire, or for a group of new hires.  Further Onboarding information.

 
Student Employment Onboarding
Payment Request and Inter-Agency Payment Request Forms

All purchases should be made using a Purchasing Card or the ePro requisition. This form is ONLY for refunds and reduction of revenue.

AttachmentSize
PDF icon Inter-Agency Payment Request Form614.58 KB
PDF icon Payment Request Form583.03 KB
Proprietary Sole Source Purchase Justification

Sole Source Form/Proprietary Purchase Justification Form - Complete this form and attach it electronically to your requisition. Sole source purchases are not permitted except when clearly and thoroughly justified. 

Purchasing Card Application

Complete this form to apply for a purchasing card. Purchasing cards generally take 14-16 days to be delivered once the order is placed. The card will be sent directly to your office address. Please verify your information; incorrect information will significantly delay you in receiving your new card. You are required to take training before your card will be activated. Please email your completed application form to pcard@untsystem.edu.

AttachmentSize
PDF icon PCard Application1.33 MB
Purchasing Card Assignment Form

This form should be completed by Approvers to ensure card accounts are setup correctly.

AttachmentSize
PDF icon Purchasing Card Assignment Form220.22 KB
Purchasing Card Exception Request Form

Complete and submit this Exception Request prior to the purchase. Do not proceed with the purchase until authorization has been granted. 

AttachmentSize
PDF icon Purchasing Card Exception Request Form154.55 KB
Purchasing Card Food & Beverage Justification

Attach a completed copy of this form to any food or beverage transaction that was purchased for human consumption. 

Receipt Affidavit Form

Form for requesting an exception to the receipt documentation rules for a given purchase. For use when receipt is lost or missing.

For travel, this form is used only when the itemized portion of a receipt is missing. The form should be used to list what specific items were purchased.

AttachmentSize
PDF icon Receipt Affidavit Form744.62 KB
Reissue Payroll Check Request Form

Before completing this Reissue Payroll Check Request Form, please verify the status of your paycheck with your department and/or supervisor.  In addition, please verify that your mailing address is correct in EIS before submitting this form.  To verify or make changes to your mailing address, click here to go to Employee Self-Service.

By completing this form:

  • I am requesting that Payroll stop payment on the payroll check I have indicated.
  • I understand that should I receive the original check, it is not to be cashed.  I will return the check to Payroll for proper handling. 
The address for returning the check is:

UNT System Payroll
1112 Dallas Drive, Suite 4000
Denton, TX  76205

Please complete all the required fields of the form in order to start the process of getting a check reissued. If you need assistance completing this form, call (940) 369-5500 or (855) 868-4357.

DO NOT SUBMIT THIS FORM if the check date is 6 months or greater; the funds for the check have been sent to the State of Texas as unclaimed property. You will need to start the claims process by going to ClaimItTexas.org website.

Please select the reason you are requesting a check be reissued.

Request for Formal Solicitation

Complete this form and attach it to requestions marked RFQ.

AttachmentSize
PDF icon Request for Formal Solicitation Form558.77 KB
Request for Payment Upon Termination or Separation (HRM-9)

Those who leave employment may request payment of remaining vacation and some other amounts in a lump sum. (There is no payment for unused sick leave; department employees may donate it to the Sick Leave Pool.)

Rush PO Request

Procurement generally processes requisitions within 3-5 days of receipt. However, Procurement is not able to source a requisition to a Purchase Order until all the approvals have been obtained. Once the requisition is approved, the remaining approvals will need to be obtained. If you need a requisition rushed to purchase order within two days or less, use this Rush PO Request form to send an e-mail to the purchasing group. 

Social Club Reimbursement Form

Employees may be reimbursed for expenses related to Social Organization memberships to the extent the Social Organization membership has been approved and expenses are incurred while conducting System or Institution business.

AttachmentSize
PDF icon Social Club Reimbursement Form263.41 KB
Special Handling Form (Wire Transfers)

Use this form to request wire transfers. All other special requests: contracts, rush payments, rush purchase orders, and prepayments should be indicated in the justification/comments section of the requisition and do not require the submission of this form.

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PDF icon Special Handling Form (Wire Transfers)144.56 KB