UNT Regents Rules
Recently Revised
Effective Date: 08/15/2024
Comments: Regents Rule updated to comply with IRS guidance regarding Section 603 of the SECURE 2.0 Act of 20222 (SECURE).
See Full Rule: 04.1000 Retirement and Deferred Compensation Plans
Effective Date: 08/15/2024
Comments: Regents Rule updated in accordance with bi-annual review. Both the statutory reference and the responsible parties have been updated accordingly.
See Full Rule: 10.100 Investments
Effective Date: 08/15/2024
Comments: Regents Rule updated to add further details regarding what is included in the Master Plan and update the responsible parties.
See Full Rule: 11.100 Master Plan
Effective Date: 08/15/2024
Comments: Regents Rule substantially updated to conform with modern requirements, processes, and responsible parties.
See Full Rule: 11.200 Construction Projects
Effective Date: 08/15/2024
Comments: Regents Rule updated to conform with modern requirements and responsible parties.
See Full Rule: 11.300 Real Property
Effective Date: 08/15/2024
Comments: Regents Rule updated responsible parties.
See Full Rule: 11.400 Real Property Acquisition by Eminent Domain
Effective Date: 08/15/2024
Comments: Regents Rule updated responsible parties.
See Full Rule: 11.500 System or Institution Action Affecting Private Real Property Rights
UNT System Regulations
Recently Added
Description: This regulation outlines the prohibitions, responsibilities, and mitigations related to Prohibited Technologies and Covered Applications.
Applicability: All users of information and information resources of the System and its components, including faculty, staff, students, guests, and third-party vendors.
Effective: 11/22/2024
Comments: Regulation adopted.
See Full Regulation: 06.5000 Prohibited Technologies and Covered Applications
Description: The UNT System Long Term Pool (LTP) is committed to providing sustainable and strategic distributions to its participating universities, supporting their ongoing financial needs while preserving the long-term integrity and growth of the investment pool.
Applicability: UNT System Administration and all UNT Institutions.
Effective Date: 10/28/2024
Comments: Regulation adopted.
See Full Regulation: 08.2100 Long Term Pool Annual Distribution
Description: The Board of Regents and the University of North Texas System has authorized and approved certain Retirement Plans to provide a comprehensive retirement program for employees that have elected the 403(b) Optional Retirement Plan or have elected to participate in the voluntary 403(b) Tax-Sheltered Annuity Plan. The primary purpose of the Plans is to provide a retirement benefit for Participants and their Beneficiaries by offering the opportunity for long-term capital accumulation.
Applicability: All employees.
Effective Date: 09/26/2024
Comments: Policy adopted.
See Full Regulation: 03.5000 Retirement Plans Investments
Description: The University of North Texas System Administration is committed to fully accomplishing its mission under all threats and conditions, including during emergencies. For this reason, it supports the development and maintenance of an emergency management program that is designed to mitigate, prepare for, respond to, and recover from emergencies and disasters. This regulation defines the program requirements and outlines the program standards for alignment, coordination, and collaboration between institutions.
Applicability: All employees and individuals acting on behalf of the UNT System or an Institution in the System, including the System Administration.
Effective Date: 08/14/2024
Comments: Policy adopted.
See Full Regulation: 03.3000 Emergency Management and Business Continuity Planning
Recently Revised
Description: The University of North Texas System finances capital projects through the issuance of bonds, commercial paper, notes, and leases. This regulation provides guidance to ensure that the System complies with all applicable laws, Regulations, UNT System Regents Rules and policies for issuance of Bonds and spending, investment and monitoring of Proceeds.
Applicability: UNT System “System”
Revision Date: 01/10/2025
Comments: Regulation updated to clarify and enhance language on private use monitoring, allowable projects and schedules, and event filing requirements.
See Full Regulation: 08.4000 Bond Compliance
Description: This regulation outlines the circumstances and documentation needed for first class or business class travel to be reimbursed by the University of North Texas System for System or Institution Executives.
Applicability: System and Institution executives
Revision Date: 11/22/2024
Comments: Regulation reviewed in accordance with Regents Rule 02.200 and System Administration Policy 01.100 and updtaed references.
See Full Regulation: 08.1000 Executive Travel
Description: Officers and employees of the UNT System and the Institutions serve the public trust and are required to fulfill their professional responsibilities with the utmost care and loyalty. In fulfillment of their responsibilities in procuring goods and services, officers and employees are expected to act with integrity and transparency, including timely disclosure of potential conflicts between their financial interests and the interests of the UNT System and its component Institutions.
Applicability: UNT System Administration and Institutions
Revision Date: 11/01/2024
Comments: Regulation updated to reflect current business practices.
See Full Regulation: 08.16000 Transparency and Avoidance of Conflict of Interest in the Procurement of Goods and Services
Description: Travel by authorized individuals must be in accordance with University of North Texas System Travel guidelines, this regulation, and applicable state laws. All travel must be approved in advance. Travel expenses must be reasonable and necessary for conducting System or Institution business.
Applicability: All individuals authorized to travel on behalf of the University of North Texas System and its Institutions
Revision Date: 10/03/2024
Comments: Regulation updated to reflect Business Services as the responsible office for the Guidelines and administration of this regulation.
See Full Regulation: 08.15000 Travel Administration
Description: The University of North Texas System Administration and Institutions shall ensure appropriate approval of checks and electronic payments.
Applicability: System Administration and Institutions
Revision Date: 09/24/2024
Comments: Regulation reviewed and updated to adjust approval for payments falling under the relevant policy.
See Full Regulation: 08.10000 Authorized Payments
Description: This Regulation sets forth the rules for the investment of all System funds and funds held by the System in trust for others. All investments by the System will be made in accordance with Rule 10.100 of the Rules of the Board of Regents of the University of North Texas System and this System Regulation.
Applicability: UNT System Administration and to all UNT System Institutions.
Revision Date: 08/15/2024
Comments: Reviewed and updated in accordance with updated Regents Rule 10.100.
See Full Regulation: 08.2000 Investment of System Funds
Description: The University of North Texas System provides faculty and staff the opportunity to receive supplemental compensation for services performed outside the scope of their regular assignment. This regulation provides for the administration of supplemental compensation, in compliance with applicable state and federal law.
Applicability: All components of the UNT System.
Revision Date: 07/29/2022
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated military leave requirements.
See Full Regulation: 03.2000 Supplemental Compensation
UNT System Administration Policies
Recently Added
Description: The University of North Texas System Administration is committed to providing an inclusive workplace for employees. In keeping with this commitment, the System Administration accommodates sincerely held religious beliefs of applicants and employees.
Applicability: All employees and applicants for employment.
Effective Date: 02/07/2023
Comments: Policy adopted.
See Full Policy: 03.907 Workplace Religious Accommodations
Recently Revised
Description: The University of North Texas System Administration (System Administration) supports employees who serve in state or federal military units and provides employment protections, rights, and benefits to those employees who serve our country. The System Administration will grant military leave to employees who are called to fulfill federal or state government military duties.
Applicability: All regular staff.
Revision Date: 05/17/2023
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated military leave requirements.
See Full Policy: 03.607 Military Leave
Description: The University of North Texas System Administration complies with federal and state laws applicable to attendance and leave reporting. Timely and accurate attendance and leave reporting ensures employees receive proper payment for hours worked or for leave entitlements.
Applicability: All employees.
Revision Date: 03/07/2023
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated requirements.
See Full Policy: 03.611 Time and Attendance/Leave Records
Description: The University of North Texas System Administration provides unpaid job-protected leave to eligible employees for family and medical reasons as required by the federal Family and Medical Leave Act.
Applicability: All Employees
Revision Date: 02/07/2023
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated requirements.
See Full Policy: 03.621 Family and Medical Leave
Description: The University of North Texas System Administration is committed to providing an inclusive workplace for employees. In keeping with this commitment, the System Administration makes reasonable changes in the workplace or in the way things are customarily don't to provide individuals with disabilities equal employment opportunities.
Applicability: All employees and applicants for employment.
Revision Date: 01/30/2023
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated requirements.
See Full Policy: 03.902 Workplace Disability Accommodations
Description: The University of North Texas System Administration is committed to administering a compensation program that effectively attracts, retains, motivates, and rewards a highly talented and committed workforce in accordance with UNT System Enterprise Staff Compensation Guidelines and applicable laws including the Equal Pay Act and Title VII.
Applicability: All staff employees.
Revision Date: 01/04/2023
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated requirements.
See Full Policy: 03.502 Compensation Administration
Description: This Policy defines the designated sites for the University of North Texas System Administration.
Applicability: All employees.
Revision Date: 06/24/2024
Comments: Policy substantially updated to account for updated locations and approvals.
See Full Policy: 04.903 Designated Headquarters
Description: The University of North Texas System Administration strives to provide an equitable, effective, and consistent method of evaluating positions to determine the appropriate salary range and job title in the staff classification system.
Applicability: All staff employees.
Revision Date: 08/15/2022
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated requirements.
See Full Policy: 03.501 Classification of Jobs
Description: The University of North Texas System Administration provides regular employees the opportunity to receive supplemental compensation for services performed outside the scope of their regular assignment. This policy provides for the administration of supplemental compensation, in compliance with applicable state and federal laws.
Applicability: All employees.
Revision Date: 07/29/2022
Comments: Reviewed and updated in compliance with required review. Policy substantially updated to account for updated requirements.
See Full Policy: 03.504 Supplemental Compensation
Recently Deleted
Description: This policy outlined the process of gathering, submitting, and processing all vendor invoice requests.
Effective: 10/10/2024
Related Documents: UNT System Procurement Guide (See section 4 (Payment) and section 5 (Delivery)).
Description: This policy outlined the process and requirements for engaging Private Consultants.
Effective: 10/10/2024
Related Documents: UNT System Procurement Guide (See section 1.4 (Solicitation Guidelines), subsection 1 "Professional Services & section 4 (Contracts), subsection "Contracted Workforce Procurements")
Descriptions: This policy outlined the process for interagency payments of funds for the System to another state agency.
Effective: 09/19/2024
Related Documents: UNT System Procurement Guide (See section 1.7 (Contracts & Agreements) and "Interagency Cooperation Contract")
Descriptions: This policy covered the rules and procedures related to payment and reimbursement of registration fees.
Effective: 09/19/2024
Related Documents: UNT System Procurement Guide (See section 5 (Fees) and "Registration Fees").
Description: This policy covered the rules and procedures related to purchasing and reimbursement of subscriptions to magazines, newspapers, professional journals, etc.
Effective: 09/19/2024
Related Documents: UNT System Procurement Guide (See section 14 (Print Materials) and "Subscriptions")
Description: This policy served to identify the appropriate department for handling mail services as well as outlining the process and procedure for purchasing postage. All information can be found in the links provided below.
Effective: 09/19/2024
Related Documents: Purchasing Guidelines: Acceptable Purchasing with Additional Prior Approval (see Section 3) and UNT Print and Distribution Solutions
Description: The policy provided the organization for System Administration.
Effective: 08/06/2024
Description: The policy outlined requirement for reinstatement of veterans.
Effective: 05/17/2023
Description: This procedure outlined procedure for Salary Administration and implementation of 03.502.
Effective: 08/15/2022