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Frequently Asked Questions

What are System Administration Policies?

System Administration Policies are policies approved by the Chancellor that apply only to the System Administration (that is, not to UNT, UNT Dallas, or UNT Health Science Center).

What are System Regulations?

System Regulations are policies that are approved by the Chancellor and apply to all four components of the University of North Texas System (UNT, UNT Health Science Center, UNT Dallas, and UNT System Administration).

How are the new System Administration Policies and System Regulations created?

After the need for a new policy or regulation is identified, the subject matter expert creates a draft. The Policy Manager assists by ensuring the draft is complete and consistent with the UNT System Policy Style Guide. After review by any stakeholders identified by the subject matter expert, the final draft is submitted to the UNT System Office of General Counsel for legal sufficiency review. If necessary, the draft is returned to the subject matter expert for required changes and resubmitted for review.
After a policy or regulation is approved for legal sufficiency, it must be reviewed and approved by the Vice Chancellors and finally by the Chancellor. Some policies or regulations may also require approval by the Board of Regents.

What is the difference between policy and procedure?

Policy is an official governing statement that has been formally reviewed and approved to provide guidance in the administration of the University of North Texas System.
Procedures are documents that detail how to implement a policy. Policy is the “what” and procedures are the “how”.

Who do I contact with questions about the policy process?

Please contact the UNT System Policy Manager at with any questions regarding the policy process or policy management.

How do I find a System Administration Policy or Regulation?

The UNT System PolicyTech website is the official repository of all UNT System Administration Policies and System Regulations. This website is where the most current and up to date version of all UNT System Administration Policies and System Regulations are posted and organized by topic into chapters.

Why did everything move to PolicyTech?

PolicyTech will allow us to improve efficiency and the workflow to ensure that all of our policies are up to date and standardized.  It also greatly improves access and adds the ability to search all parts of the policies. Policies, procedures and other documents are searchable by keywords, titles and reference numbers.

I have been asked to draft a System Administration Policy or Regulation and I don't know where to start! Help!

Contact the Policy Manager at for help getting started.  You can also use the UNT System Office of General Counsel Legal Sufficiency Review Guide and UNT System Policy Style Manual for further guidance.

What is the role of the UNT System Policy Manager?

The Policy Manager facilitates the management of System Administration Policies and System Regulations.This includes routing new policies or regulations through the review and approval process, assisting with changes needed to existing policies or regulations, and ensuring compliance with the review cycle.
The Policy Manager also serves as a resource for subject matter experts drafting new policies or regulations, ensures consistency in style and format, serves as a point of contact for policy process questions, and maintains the UNT System Policy website.

How can I get a hard copy of a policy?

Polices that are accessed through PolicyTech can be downloaded and printed. You can also share a policy using the url link in the overview tab of a policy.