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Welcome to the UNT System Administration policy home page. This website is the official repository for all UNT System Administration Policies as well as UNT System Regulations. The policy home page also contains information including an overview of the policy process, links to tools for policy and regulation drafting, and links to UNT System campus policy websites.

The Policy Manager is responsible for managing the policy process for UNT System Administration Policies as well as UNT System Regulations. The policy process includes the development, review, approval, and maintenance of UNT System Administration Policies and UNT System Regulations. The Policy Manager works with policy and regulation owners to develop and revise System Administration Policies and System Regulations.

For questions regarding the System Regulation or System Administration Policy process, please contact the Policy Manager at

UNT System Office of General Counsel Legal Sufficiency Review Guide

UNT System Policy Style Manual

Policy Hierarchy Chart

Note: Many of the files below are published in PDF format, which requires Adobe Acrobat Reader for viewing. Adobe also provides tools to make PDF files accessible to those who are visually impaired.

Regents Rules

UNT System Regulations

Chapter 01 - Regulation Development

Chapter 02 - Administration

02.1000 Compliance and Integrity Program

Chapter 03 - Human Resources

03.1000 At-Will Employment Relationships

03.2000 Supplemental Pay

Chapter 04 - Faculty Affairs

Chapter 05 - Student Affairs, Education, and Funding

Chapter 06 - Information Technology

06.1000 Information Security

06.2000 Personal and Tablet Computer Standardization

Chapter 07 - Institutional Advancement

Chapter 08 - Fiscal Management

  08.1000 Executive Travel

  08.2000 Investment of System Funds

  08.3000 Social Organization Membership Reimbursement

  08.4000 Tax-Exempt Bond Compliance

  08.5000 Reconciling and Verifying General Ledger Accounts and Other Financial Information

  08.6000 Reporting Component Units

  08.7000 Segregation of Duties

  08.8000 Journal Entry Review and Approval and Adequacy of Supporting Documentation

  08.9000 Asset Capitalization

08.10000 Authorized Payments

08.11000 Financial Accounts

08.12000 Overpayments to Employees

08.13000 Accounts Receivable Allowance

08.14000 Student Accounts Receivable

08.15000 Travel Administration

08.16000 Transparency and Avoidance of Conflicts of Interest in Contracting and Procurement of Goods and Services

Chapter 09 - Facilities and Real Estate

09.1000 Relocation Assistance

UNT System Administration Policies

Chapter 01 - Form and Content of System Administration Policies

01.100 Policy on Policies

Chapter 02 - Administration

  02.100 Mission Statement of the University of North Texas System

  02.200 Organizational Chart for the System Administration

  02.300 Absence of the Chancellor

  02.400 Compliance

02.401 Compliance

02.402 Responsibilities and Rights of Employees Under the UNT System and Its Component Institution's Compliance Program

02.403 Compliance and Integrity Program

  02.800 Contracts and Agreements

  02.900 Interagency Contracts

02.1000 Use of System Phones, Phone Lines, Fax Machines and Computers for E-Mail for Reasons Other than Official System Business

02.1300 Publications

02.1400 Reporting Suspected Wrongdoing

02.1500 Reporting of Child Abuse and Neglect

02.1600 Carrying of Concealed Handguns in System Administration Building

Chapter 03 - Human Resources

03.100 Human Resources Administration

03.101 Office and Working Hours

03.102 Employee Information and Personal Data *Recently revised*

03.104 Moving Policy

03.105 Reimbursement to Employees

03.106 Payroll *Recently revised*

03.107 Employee Forms

03.108 Time Sheets

03.111 Contributions to Charitable Organizations

03.113 Retirement Plans and Annuities

03.114 Unemployment Compensation Insurance

03.115 Workers' Compensation Insurance

03.118 HIV/AIDS Education and Prevention

03.119 Return to Work Program

03.120 Flexible Work Arrangement *Recently revised*

03.200 Hiring and Appointment

03.201 Employee Affidavit and Other Requirements

03.202 Employment of Non-Citizens

03.203 Age Limitations

03.204 Employment Staff Personnel

03.205 Types of Staff Appointments

03.206 Posting of Position Openings

03.208 Promotion, transfer, or demotion

03.209 Reduction in Force *Recently revised*

03.210 Reemployment and Reinstatement

03.211 Retirement

03.213 Criminal History Background Checks  *New policy*

03.300 Employment of Relatives

03.301 Relatives of the Chancellor

03.302 Other System Administration Employees

03.303 Exceptions

03.304 Prohibited Degrees of Consanguinity and Affinity

03.305 Responsbility

03.400 Employee Training and Education

03.401 Training and Development

03.402 Staff Development/Performance Planning and Review

03.403 Staff Employee Discipline

03.500 Employee Compensation

03.501 Classification of Jobs

03.502 Salary Administration

03.502 Procedure for Salary Administration

03.503 Longevity Pay

03.504 Supplemental Compensation

03.600 Employee Leave

03.601 Absence/Attendance

03.602 Compensatory Leave and Overtime

03.603 Emergency Leave, Leave During an Investigation and Administrative Leave

03.604 Holidays

03.605 Jury and Witness Duty

03.606 Leave of Absence Without Pay

03.607 Military Leave Employees (Annual or Short Term)

03.608 Military Leave (Extended) Reinstatement of Veterans

03.609 Sick Leave

03.610 Sick Leave Pool

03.611 Time and Attendance/Leave Records

03.612 Time Off for Voting

03.613 Vacation Leave

03.614 Absence to Attend Conferences and Professional Meetings

03.615 Leave with Pay for Assistance Dog Training

03.616 Administrative Leave for Fitness Program Participation

03.617 Leave with Pay for Volunteer Fire Fighters and Emergency Medical Service Volunteers

03.618 Leave with Pay for Foster Parents

03.619 Parental Leave

03.620 Leave with Pay for American Red Cross Certified Disaster Service Volunteers

03.621 Family and Medical Leave

03.622  Sick Leave Donation

03.700 Ethics and Standards of Conduct

03.701 Ethics and Standards of Conduct

03.702 Dual Employment and Other Activities

03.703 Consensual Relationships

03.704 Workplace Violence

03.705 Prohibition of Sexual Assault and Retaliation

03.800 Service on Outside Boards

03.801 Outside Board

03.802 No conflict of interest or commitment

03.803 Compensated board service and non-beneficial service

03.804 Uncompensated board service and service to religious

03.805 Liability

03.806 Substantial benefit

03.807 Notification and approval procedures

03.808 Exemption

03.809 Board approval required

03.900 Equal Employment Opportunity and Nondiscrimination

03.901 Nondiscrimination/equal employment opportunity, affirmative action and non-retallion

03.902 Employment of people with disabilities

03.903 Employment of veterans

03.904 Sexual harassment

03.905 Information and procedural guidelines for pursuing and resolving a complaint of discrimination, including sexual harassment

03.906 Lactation Support

03.1000 Employee Complaint and Grievance Process

03.1001 Employee Grievances

03.1002 Voluntary alternative dispute resolution system

Chapter 04 - Fiscal Management

04.200 Purchasing

04.201 Invoice Processing

04.202 Use of Private Consultant Services

04.204 Subscriptions

04.205 Registration Fees

04.206 Food

04.207 Prepayments

04.208 Gifts and Honoraria

04.209 Interagency Payments

04.300 Responsibilities and Controls

04.301  Petty Cash, Demand Deposits, Working Funds

04.302 Cash Handling Controls

04.303 New Accounts

04.304 Account Holder Responsibility

04.305 Accounting System Coding Procedures

04.306 Identity Theft Prevention

04.400 Postage

04.500 Internal Revenue Service Regulations - Payment on Purchase Orders or Check Requests

04.600 Budget (in review)

04.601 Budget Adjustments

04.700 Historically Underrepresented Businesses

04.701 Assets

04.800 Asset Management

04.900 Travel

04.901 Travel Reimbursement

04.902 Travel Advances

04.903 Designated Headquarters

Chapter 05 - Advancement

05.300 Gifts to/for Endowment Funds

Chapter 06 - Facilities

Chapter 08 - Information Technology

08.100 Information Security

08.200 Privacy *Recently revised*

University of North Texas

UNT Health Science Center

UNT Dallas