Policies

Welcome to the UNT System Administration policy home page. This website is the official repository for all UNT System Administration Policies as well as UNT System Regulations. The policy home page also contains information including an overview of the policy process, links to tools for policy and regulation drafting, and links to UNT System campus policy websites.

The Policy Manager is responsible for managing the policy process for UNT System Administration Policies as well as UNT System Regulations. The policy process includes the development, review, approval, and maintenance of UNT System Administration Policies and UNT System Regulations. The Policy Manager works with policy and regulation owners to develop and revise System Administration Policies and System Regulations.

For questions regarding the System Regulation or System Administration Policy process, please contact the Policy Manager at policy@untsystem.edu.

Policy Hierarchy Chart

Note: Many of the files below are published in PDF format, which requires Adobe Acrobat Reader for viewing. Adobe also provides tools to make PDF files accessible to those who are visually impaired.

Regents Rules

UNT System Regulations

UNT System Administration Policies

Chapter 01 - Form and Content of System Administration Policies

01.100 Definitions (in review)

01.200 Style (in review)

01.300 Citations (in review)

01.400 System Administration Policy Development (in review)

01.500 System Administration Policy Adoption

01.600 Conflicts with Regents Rules (in review)

01.700 Contract Disclaimer (in review)

Chapter 03 - Human Resources

03.100 Human Resources Administration

03.101 Office and Working Hours

03.102 Employee Information

03.103 Privacy Policy

03.104 Moving Policy

03.105 Reimbursement to Employees

03.106 Payroll

03.107 Employee Forms

03.108 Time Sheets

03.109 Payroll Deadlines

03.110 Electronic Funds Transfer - EFT of Salary

03.111 Contributions to Charitable Organizations

03.112 Optional Group Insurance Programs

03.113 Retirement Plans and Annuities

03.114 Unemployment Compensation Insurance

03.115 Workers' Compensation Insurance

03.116 Contracted Workforce

03.117 Contracted Workforce - Outsourcing

03.118 HIV/AIDS Education and Prevention

03.119 Return to Work Program

03.200 Hiring and Appointment

03.201 Employee Affidavit and Other Requirements

03.202 Employment of Non-Citizens

03.203 Age Limitations

03.204 Employment Staff Personnel

03.205 Types of Staff Appointments

03.206 Posting of Position Openings

03.207 Probationary Period

03.208 Promotion, transfer, or demotion

03.209 Reduction in Force

03.210 Reemployment and Reinstatement

03.211 Retirement

03.212 Exit Meeting and Termination Clearance

03.300 Employment of Relatives

03.301 Relatives of the Chancellor

03.302 Other System Administration Employees

03.303 Exceptions

03.304 Prohibited Degrees of Consanguinity and Affinity

03.305 Responsbility

03.400 Employee Training and Education

03.401 Training and Development

03.402 Staff Development/Performance Planning and Review

03.403 Staff Employee Discipline

03.500 Employee Compensation

03.501 Classification of Jobs

03.502 Salary Administration

03.502 Procedure for Salary Administration

03.503 Longevity Pay

03.504 Supplemental Compensation

03.600 Employee Leave

03.601 Absence/Attendance

03.602 Compensatory Leave and Overtime

03.603 Emergency/Administrative Leave

03.604 Holidays

03.605 Jury and Witness Duty

03.606 Leave of Absence Without Pay

03.607 Military Leave Employees (Annual or Short Term)

03.608 Military Leave (Extended) Reinstatement of Veterans

03.609 Sick Leave

03.610 Sick Leave Pooling

03.611 Time and Attendance/Leave Records

03.612 Time Off for Voting

03.613 Vacation Leave

03.614 Absence to Attend Conferences and Professional Meetings

03.615 Leave with Pay for Assistance Dog Training

03.616 Administrative Leave for Fitness Program Participation

03.617 Leave with Pay for Volunteer Fire Fighters and Emergency Medical Service Volunteers

03.618 Leave with Pay for Foster Parents

03.619 Parental Leave

03.620 Leave with Pay for American Red Cross Certified Disaster Service Volunteers

03.621 Family and Medical Leave

03.700 Ethics and Standards of Conduct

03.701 Ethics Policy

03.702 Dual Employment and Other Activities

03.703 Consensual Relationships

03.704 Workplace Violence

03.705 Prohibition of Sexual Assault and Retaliation

03.800 Service on Outside Boards

03.801 Outside Board

03.802 No conflict of interest or commitment

03.803 Compensated board service and non-beneficial service

03.804 Uncompensated board service and service to religious

03.805 Liability

03.806 Substantial benefit

03.807 Notification and approval procedures

03.808 Exemption

03.809 Board approval required

03.900 Equal Employment Opportunity and Nondiscrimination

03.901 Nondiscrimination/equal employment opportunity, affirmative action and non-retallion

03.902 Employment of people with disabilities

03.903 Employment of veterans

03.904 Sexual harassment

03.905 Information and procedural guidelines for pursuing and resolving a complaint of discrimination, including sexual harassment

03.906 Lactation Support

03.1000 Employee Complaint and Grievance Process

03.1001 Employee Grievances

03.1002 Voluntary alternative dispute resolution system

Chapter 04 - Fiscal Management

04.200 Purchasing

04.201 Invoice Processing

04.202 Use of Private Consultant Services

04.203 Outsourcing (in review)

04.204 Subscriptions

04.205 Registration Fees

04.206 Food

04.207 Prepayments

04.208 Gifts and Honoraria

04.209 Interagency Payments

04.300 Responsibilities and Controls

04.301  Petty Cash, Demand Deposits, Working Funds

04.302 Cash Handling Controls

04.303 New Accounts

04.304 Account Holder Responsibility

04.305 Accounting System Coding Procedures

04.306 Fraud (in review)

04.400 Postage

04.500 Internal Revenue Service Regulations - Payment on Purchase Orders or Check Requests

04.600 Budget (in review)

04.601 Budget Adjustments

04.700 Historically Underrepresented Businesses

04.701 Assets

04.800 Asset Management

04.801 Asset Management (in review)

04.801 Disposal of Property (in review)

04.900 Travel

04.901 Travel Reimbursement

04.902 Travel Advances

04.903 Designated Headquarters

04.904 Spousal Travel (in review)

Chapter 05 - Advancement

05.100 Solicitation, Acceptance, and Use of Gifts (in review)

05.200 Naming Policy (in review)

05.300 Gifts to/for Endowment Funds

05.400 Affiliated Entities (in review)

04.500 Advisory Councils (in review)

Chapter 06 - Facilities

06.100 Use of Buildings and Facilities (in review)

06.200 Construction Projects

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